Privacy Policy

Introduction

Welcome to Billmator ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Billmator mobile application ("App").

Information We Collect

1. Information You Provide

• Business Information: Company name, logo, GST/VAT/tax numbers, address, and contact details
• Customer Information: Customer names, phone numbers, and addresses entered for invoices
• Product Information: Product names, descriptions, prices, and inventory details
• Transaction Data: Invoice details, quotations, payment information, and transaction history
• Voice Data: Voice recordings when using voice input feature (processed locally and not stored)

2. Information Collected Automatically

• Device Information: Device type, operating system, unique device identifiers
• Usage Data: App features used, frequency of use, and interaction patterns
• Log Data: Error logs, crashes, and performance data for app improvement

3. Permissions We Request

• Microphone: For voice input feature to create invoices
• Storage: To save invoices, PDFs, and business data locally on your device
• Internet: For optional cloud backup and PDF sharing features
• Camera: For uploading business logo (optional)

How We Use Your Information

We use the collected information for the following purposes:

• To provide and maintain the App's core functionality
• To process and generate invoices, quotations, and PDFs
• To manage inventory and stock levels
• To provide analytics and business insights
• To improve app performance and user experience
• To provide customer support and respond to inquiries
• To send important updates about the App (with your consent)
• To detect and prevent technical issues and security vulnerabilities

Data Storage and Security

Local Storage

All your business data (invoices, inventory, customer information) is stored locally on your device. We do not automatically upload or store your sensitive business data on our servers. You maintain full control of your data at all times.

Security Measures

We implement appropriate technical and organizational measures to protect your information:

• Encryption of data in transit when sharing PDFs or using backup features
• Secure local storage using industry-standard practices
• Regular security audits and updates
• Access controls and authentication mechanisms

Data Sharing and Disclosure

We do not sell, rent, or share your personal or business information with third parties for their marketing purposes. We may share information only in the following limited circumstances:

• With Your Consent: When you explicitly choose to share invoices via WhatsApp, email, or other apps
• Service Providers: With trusted third-party services that help us operate the App (e.g., cloud storage if you enable backup, analytics services)
• Legal Requirements: When required by law, court order, or to protect our legal rights
• Business Transfers: In connection with a merger, acquisition, or sale of assets (with notice to you)

Voice Data and Speech Recognition

When you use the voice input feature:

• Voice recordings are processed locally on your device using Android's speech recognition API
• We do not store or retain voice recordings after they are converted to text
• Voice data may be sent to Google's speech recognition service (per Google's privacy policy)
• You can disable voice input at any time and use manual entry instead

Third-Party Services

Billmator may use third-party services that have their own privacy policies:

• Google Play Services: For app distribution and in-app updates
• Android Speech Recognition: For voice input functionality
• WhatsApp, Email, SMS: When you choose to share invoices through these platforms

We recommend reviewing the privacy policies of these third-party services.

Your Rights and Choices

You have the following rights regarding your data:

• Access: View all data stored locally on your device through the App
• Modification: Edit or update your business information and invoices at any time
• Deletion: Delete invoices, customers, products, or clear all data from the App
• Export: Export your data as PDFs or backups
• Opt-Out: Disable voice input or other optional features
• Uninstall: Uninstalling the App will remove all locally stored data from your device

Children's Privacy

Billmator is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

International Data Transfers

Since all data is stored locally on your device, there are no routine international data transfers. If you use optional cloud backup features, your data may be transferred to and stored on servers in different countries, subject to appropriate safeguards.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new Privacy Policy on this page
• Updating the "Last updated" date
• Sending an in-app notification for significant changes

We encourage you to review this Privacy Policy periodically for any changes.

Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: