Create professional purchase orders to authorize suppliers, track deliveries, control spending, and maintain purchase records—all from your mobile.
A Purchase Order (PO) is an official document sent from a buyer to a supplier to authorize a purchase. Think of it as a formal "I want to buy this" commitment. Unlike quotations (which come FROM suppliers), POs come FROM buyers TO suppliers.
Everything you need to manage purchases professionally
Automatic PO number generation (PO-2024-001, PO-2024-002...) helps track every purchase. Essential for audits, matching with invoices, and preventing duplicate orders.
Specify exactly when and where you need items delivered. Critical for inventory planning, project timelines, and coordinating with suppliers on logistics.
Control who can create and approve purchase orders. Set spending limits, require manager approval for high-value purchases, prevent unauthorized buying.
When supplier's invoice arrives, match it with your PO to verify: same items? correct quantities? agreed prices? Only pay for what you ordered!
Know how much you've committed to spend. Track POs by project, department, or category. See pending commitments vs actual spending. Stay within budget!
Save supplier details once, reuse forever. Track which suppliers you buy from, their performance, payment terms, contact info. Find the right supplier fast!
Create POs in minutes using voice! "Office chairs 5000 rupees 10 quantity" - items added instantly. Perfect for urgent purchases or on-the-go ordering.
Get notified when delivery date approaches. Follow up with suppliers if items are delayed. Track outstanding POs. Never miss a critical delivery!
Understanding the procurement workflow
| Aspect | Quotation | Purchase Order | Invoice |
|---|---|---|---|
| Created By | Seller/Supplier | Buyer/Customer | Seller/Supplier |
| Sent To | Potential buyer | Confirmed supplier | Customer |
| When Sent | Before decision | After accepting quote | After delivery/service |
| Purpose | Propose pricing | Authorize purchase | Request payment |
| Legally Binding? | No (can negotiate) | Yes (commitment) | Yes (payment due) |
| Contains | Proposed prices, validity | PO number, delivery date | Invoice number, GST, payment due |
STEP 1
Quotation
(from supplier)
STEP 2
Purchase Order
(from you)
STEP 3
Delivery
(goods received)
STEP 4
Invoice
(from supplier)
STEP 5
Payment
(you pay)
Start creating professional purchase orders and track all your purchases effortlessly
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